Instructions for Creating Your Own Sign

When designing your own sign, please use PowerPoint. Text on your PowerPoint slide must be editable, because we usually have to revise it to fit the stylistic guidelines used on the digital signage system.  Please follow these steps (instructions are for PowerPoint 2007 and 2010): 
  1. Gather info needed for your sign:
    1. Event Title
    2. Event Day (NOTE: Signs run for one week before event; therefore, no dates are used--only day of the week.)
    3. Event Start Time
    4.  Location
    5. Details (if any are needed after providing items a-d in this list)
    6.  Image (not required but if well chosen can help communicate your message)
  2. Open PowerPoint, go to Design tab, choose Page Setup, Slides sized for, Custom (last option):
    1. Set Width to 13.34”.
    2. Set Height to 7.5”.
  3. Go to Home tab, choose Layout.
    1. The best option will usually be Title and Content.
    2. However, you can always move, delete, or add new placeholders in any layout you choose.
    3. Advanced PowerPoint users: choose Blank layout if you want to build your slide from scratch using insert tab to insert and move, resize whatever you want.
  4. A photo is not required, but a well-chosen one can enhance your announcement..
    1. Choose Insert Picture from File if you have photo or image ready to insert.
    2. Choose Clip Art if you want to locate an image.
      1. Choose Find more at Office.com (bottom right of screen).
      2. Key in search term at the top to get options.
      3. On left sidebar under Media Types, choose Photo.
      4. Click on any image for larger view and choose Copy button. (First time doing this requires clicking through some extra screens that allow your computer access to the photos.)
      5. Go back to slide and in placeholder where you want photo, click paste (or Ctrl+V).
      6. Select image and then resize, move, or use Picture Tools tab to enhance photo.
  5. Things to keep in mind:
    1. Background is by default white, which does show up well on plasma screens. If you want to change the color background, remember these basic rules:
      1. Dark background, light font (for example, dark blue background, yellow letters)
      2. Light background, dark font (pale green background, dark green font)
      3.  Dark on dark will not show up well (Dark red background with black font)
      4. Light on light is also hard to see (baby blue background with white font)
    2. Smallest font: 28—larger preferred. Choose readable font styles.
    3. Provide only the basics—be as concise as possible while providing complete information (who, what, why, where, when). 
  6. FINAL STEP:  Save and submit the PowerPoint file using this form.