Satisfactory Academic Progress for Financial Aid Eligibility

Financial Aid recipients must demonstrate through their scholastic records that they are making satisfactory academic progress toward completion of their program(s) of study in order to maintain eligibility for enrolling in classes and receiving any form of federal, state, or College financial assistance. Academic progress for financial aid is measured at the end of each term utilizing qualitative and quantitative standards.

Credit Definitions

Credits attempted are defined as all classes for which a student receives a passing grade (“D-“ or better, “P”, or “S*”), or an “F”, “I”, “W”, “WP”, “WF”, “AW”, “NR” or “U*”. Credits earned are defined as all classes for which a student receives a passing grade (“D-“ or better, “P”, or “S”). Repeated courses count as credits attempted during each term the student is enrolled in the course; however, the highest grade will be counted once as credits earned. Credits transferred from other institutions are awarded a “P” and are included in the qualitative and quantitative calculations.   

Qualitative Standards for Financial Aid Eligibility

This standard measures a student‘s quality of performance in terms of credits earned and Bryan College cumulative grade point average (GPA), as shown below.
Credit Hours Earned Cumulative GPA
1-26 1.5
27-55 1.75
56 & above 2.0

Quantitative Standards for Financial Aid Eligibility

This standard has two components: maximum time frame and course completion rate. The maximum time frame in which a student must complete a program of study cannot exceed 150 percent of the published program length measured in credit hours attempted. Example: A student pursuing a program that contains 120 hours would be allowed to attempt a maximum of 180 hours [120 x 150 percent (1.5) = 180].

The number of hours attempted includes any transfer hours accepted from other institutions that are applied to the student‘s program of study. In conjunction with the maximum program length, students must successfully complete (measured as credit hours earned) at least 66.67 percent of all coursework attempted as they progress through their program of study. This is a cumulative process, illustrated as follows: A student has maintained satisfactory academic progress for the first two terms of enrollment. However, at the end of the third term the student‘s academic transcript indicates 45 hours attempted and 27 hours earned. The course completion rate is 60.0 percent (27 divided by 45). The student does not meet the required 66.67 percent standard and thus will be placed on Financial Aid Warning for the following term.

Financial Aid Warning

A student who does not meet satisfactory academic progress standards is placed on Financial Aid Warning for one term, during which the student is eligible to receive financial aid. If the student meets the standards at the end of the probationary term, the student is removed from Financial Aid Warning status and maintains financial aid eligibility. If the student does not meet the standards at the end of the probationary term, the student is placed on Financial Aid Suspension.

Financial Aid Suspension

A student on Financial Aid Suspension is not eligible for any form of federal, state, or College financial assistance and remains ineligible until satisfactory academic progress standards in Bryan College courses are met.

Appeal Process

A student who feels mitigating circumstances existed which adversely affected the student‘s ability to maintain satisfactory academic progress may submit a written appeal within five business days of receiving notification of the suspension status. This appeal should be directed to the Director of Financial Aid. The Financial Aid Advisory Committee will hold a hearing in a timely manner to hear the appeal. The committee is chaired by the Director of Financial Aid as a non-voting member except in the eventuality of a tie. Other members are the Vice President of Enrollment Management, the Vice President for Finance and current faculty chair. The student is allowed to bring documentation, address the committee, and have other people speak on his behalf. The committee votes by secret ballot. If a student‘s appeal is approved by the Financial Aid Advisory Committee, the student will be placed on Financial Aid Probation for one term. After the Financial Aid Probation term the student must be making Satisfactory Academic Progress or must successfully follow an academic plan. If the student‘s appeal is not approved the student has no additional recourse.