Acceptable Use Policy

The purpose of technology resources at Bryan College is to support the college’s mission of educating students to become servants of Christ to make a difference in today’s world.

The primary purpose of the networks and Internet access and other college resources is to provide academic resources to help students achieve their scholastic goals. Other legal uses of the networks including gaming, entertainment, socializing, and all other activities not directly related to the pursuit of academic excellence are not prohibited, but will not be afforded the same level of support as resources pertaining to the primary purpose of the college’s computer networks.

Current faculty, staff, and students are provided with user accounts; guests may be granted temporary, short-term access. Anyone using the college’s computer networks does so under the expectation of adherence to the policies set forth below. Failure to comply with said policies may result in disciplinary action via the appropriate office, up to and including termination of employment or expulsion from the institution. Any action deemed illegal in nature will be reported to the appropriate law enforcement agencies.

“Acceptable use” includes, but is not limited to:

  1. Using the networks for course work, research, correspondence, and collaboration among the Bryan College community. These activities are the primary purpose of the college’s networks and receive the highest level of support and priority.
  2. Take responsibility to learn and understand how to use the hardware and software resources you have been given to perform the essential duties of your job or coursework.
  3. Adhering to copyright laws and respecting the intellectual property of others.
  4. Abiding by the expectations and standards set forth in the student, faculty, and staff handbooks.
  5. Accessing entertainment, social, or gaming sites is acceptable, but is not guaranteed, nor will it receive the same support as the activities outlined in item 1 of this section.
  6. Treating the property of the college with respect, as if it were your own.

“Unacceptable use” includes, but is not limited to:

  1. Accessing remote sites without proper authorization (more commonly known as “hacking”) is strictly forbidden and is a violation of the Tennessee Code Annotated, which states suitable punishment for violators.
  2. Accessing, downloading, or displaying obscene, erotic, or pornographic materials.
  3. Transmission of threatening or harassing materials.
  4. Using the networks or other college resources for commercial purposes or for-profit activities including but not limited to; Bitcoin and other cryptocurrency generating, and other non-college related businesses.
  5. Using the college email system or network to send mass emails not approved by the college.
  6. Violating copyright laws or using the networks for plagiarism or any other dishonest activity.
  7. Installing software or hardware that has not been authorized by I.T. Services.
  8. Installing hardware on the college’s networks including Wireless Access Points, printers, or similar items. Hardware shall only be installed on the wired network by I.T. Services.
  9. Using another person’s credentials or providing your credentials to be used by another person.
  10. Activities that embarrass, denigrate, or libel any individual or organization.
  11. Activities that imply College endorsement of any commercial products/services other than those approved by the College.
  12. Operate a WiFi broadcasting device including but not limited to WiFi Hotspots, WiFi-enabled printers, and WiFi routers.

Any person found to be in violation of any of the aforementioned policies will be subject to disciplinary action.


Scope and Audience: The branding policy applies to all messaging, marketing, and branded digital and printed graphical material that identifies or represents the college to an internal or external audience.

Purpose: To establish a policy for the coordination of images, messages, and materials that identify or represent the college.

Policy Statement: The Bryan College brand policy is designed to protect the integrity and ensure the proper use of the college name and logos. The brand policy is also designed to establish a cooperative program with approved vendors to ensure consistency in the College’s brand, logos, colors, and fonts. The importance of a cohesive plan to brand and market Bryan College and its defining initiatives cannot be overstated. Student recruitment, retention, advancement, and alumni development all depend on a defined brand. Our brand distinctively represents Bryan College and our community.

Marketing & Communications Department Responsibilities:

  • Setting policies regarding graphic standards that include, but are not limited to, the college logo/seal, letterhead, business cards, publications, signs, video productions, and web pages
  • Auditing and reviewing content, which is necessary to maintain acceptable standards and to ensure the graphic quality of communication projects that represent the college to its external audiences
  • Allowing the opportunity to appeal requirements or decisions made under the auspices of this policy
  • Establishing, updating, and enforcing the college’s brand standards

Staff & Faculty Responsibilities: Each member of the Bryan Community has a responsibility to uphold the values of our institution and to carry forth our mission through consistent messaging. Proofs or design requests need to be approved by the Assistant Director of Marketing and Communications or VP of Advancement and Communications prior to production or distribution. Requests or questions can be submitted to the Marketing & Communications Department. Allow three business days for your request to be processed. Bryan College will not be responsible for purchases made without this approval.

Executive Responsibility: The Assistant Director for Marketing and Communications holds executive responsibility for this policy, in close partnership with the Vice President of Advancement and Communications. The President’s office will assist in making decisions regarding the enforcement of standards covered in this policy.

Appeal Procedure: Decisions made under the provisions of this policy may be appealed to the Marketing and Communications Department. Once the appeal is received, the department will convene to promptly discuss the appeal so project completion is not jeopardized.

Cares Act

  • Download the required disclosure for the institutional portion of federal funds provided under the CARES Act.
  • The information below deals with the student portion of the CARES Act funds.

As provided for by the Department of Education (DOE) as a provision of the CARES Act, Bryan College has received funds and distributed those funds directly to students to assist them with emergency financial relief related to the disruption of campus operations due to the coronavirus.  These grants are intended to be used by students for food, housing, course materials, technology, health care, and childcare.

Bryan received a total of $579,257 from the DOE under this program.  The DOE has required institutions to use 50 percent of the total funds received from Section 18004 provisions to go directly to students to provide emergency relief as described above.  Bryan is distributing $289,629 directly to students.

Bryan College signed the Certification and Agreement for the first 50% of these funds provided for under Section 18004(a)(1) on April 14, 2020, and these funds were drawdowns from the DOE on April 28, 2020.

On May 5, 2020, Bryan released the first phase of checks to 104 eligible students in the amount of $20,055, with notification to each student that a grant was being distributed.  These students were selected based on their employment under the Federal Work-Study program. These funds were intended to replace lost earnings due to COVID-19.

On April 30, 2020, Bryan notified all students (an estimated 450 students) through campus email who were enrolled for Spring 2020 for onsite instruction and eligible for Federal Title IV funding of their ability to apply for emergency assistance through the CARES Act — Higher Education Emergency Relief Fund (HEERF). During this second phase, students were allowed to request funding until May 18, 2020, through an online form. After this date, requests were processed, students were notified and checks in the amount of $203,345 were mailed during the week of May 25, 2020.

On May 18, 2020, Bryan began phase three of the distribution of the CARES Act – Higher Education Emergency Relief Fund (HEERF I). As needs continued to arise, students who indicate a new or increased financial emergency due to COVID-19 requested funding through an online form. These requests were processed, students were notified and checks were mailed until all funding was exhausted.

The number of individual grants was based on anticipated Federal Work-Study earnings (Phase 1), and individually requested amounts ($500 minimum and $6,000 maximum) for the remaining phases based on certification from the student that they have a financial need that was related to COVID-19.

Bryan College exhausted all available HEERF I funding. 243 students were awarded a total of $289,629.

As provided for by the Department of Education (DOE) as a provision of the CRRSA Act (HEERF II), signed into law on 12/27/2020, Bryan College has received funds and distributed those funds directly to students to assist them with emergency financial relief related to the disruption of campus operations due to the coronavirus.  These grants are intended to be used by students for food, housing, course materials, technology, health care, childcare, or any element of the Cost of Attendance.

Bryan received a total of $1,249,491 from the DOE under this program.  The DOE has required institutions to use $289,629 to go directly to students to provide emergency relief as described above.  Bryan also received an additional $49,741 as a supplemental grant under the Strengthening Institutions Program.

Bryan College chose to identify students enrolled in Spring 2021 in our undergraduate on-campus, undergraduate online, and graduate online to receive these funds. Every eligible student had an award amount calculated based on Pell Grant/Need eligibility and their overall cost of attendance.

On 3/23/2021 the first HEERF II funds were drawn down and the first checks were mailed to eligible students. As of 3/31/2021 a total of $197,466.16 had been distributed to students. The remaining checks and HEERF II funds were exhausted on 4/8/2021. A total of 915 students received funds, along with a letter explaining the rationale for these funds and how they may be used.

Missing Persons Policy

In accordance with federal law HEOA Sec. 488 (g) amended HEA Sec. 485 (20 U.S.C. 1092): added HEA Sec. 485 (j); HEOA amendment effective August 14, 2008; August 21, 2009, NPRM (revised 34 CFR 668.41 (a), added 34 CFR 668.46 (b) (14) and 34 DFR 668.46 (h), which requires an institution that provides any on-campus student housing facility to include in its annual security report a statement of policy regarding missing student notification procedures for students who reside in on-campus student housing facilities, Bryan College has the following policy:

Upon determining that a resident student has been missing for 48 hours, the Director of Residence & Student Accountability Life will notify the local law enforcement agency.

The Director of Residence Life & Student Accountability will notify the contact person that has been designated by the student (this contact will be registered confidentially).

If the missing student is under 18 years of age and not emancipated, Bryan College will (as required by law) notify a custodial parent or guardian within 48 hours when the student is determined to be missing (if such person is different from the contact person designated by the student).
Information found on page 27 of the Bryan College Community Life Standards


Student Records Policy (FERPA)

Bryan College maintains appropriate educational records for each student and assures the confidentiality of such records in compliance with the Family Educational Rights and Privacy Act (FERPA) of 1974. The complete policy is available in our Academic Catalog. Student records are confidential and will be released to persons outside the college only upon the written request of the student.

Students may elect to allow a parent or guardian access to educational records by filing the following document: Student Waiver to Release Education Records (non-financial) to Parents.

Directory Information

Bryan College protects the privacy of its students in compliance with FERPA regulations. Items listed as “directory information” are generally considered open to a public inquiry. The following items are considered directory information:

  • Student Name
  • Campus Address (including e-mail address)
  • Hometown and home state
  • Telephone listing
  • Dates of Attendance
  • Major field of study
  • Classification
  • Degrees and awards received
  • Photograph
  • Date and place of birth
  • Participation in officially recognized activities and sports
  • Height and weight of athletic team members
  • Most recent previous educational institution attended

Online Privacy

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