Administrative Assistant, Clara Ward School of Nursing

Nursing (Clara Ward School of Nursing)

721 Bryan Drive
Dayton, TN 37321
Mercer 213, Box #7807

Direct Office Phone: 423-775-7221

Status: Part-time, hourly

location: Dayton, TN

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Position Summary

The Administrative Assistant will evidence and maintain a vibrant, growing faith in Jesus Christ. Provide support to the Dean, Clara Ward School of Nursing.

Reports to: Dean, Clara Ward School of Nursing

Education Required

  • Three years of work experience, including an understanding of the higher education environment
  • A master’s degree is strongly preferred


  • Serving as the windshield and contact person for the Dean.
  • Assisting with general budget duties, including but not limited to: budget justifications, student fees, credit card reconciliation, etc.
  • Preparing and submitting expense and departmental reports or documents, as requested.
  • Consulting regarding office space and workflow.
  • Completing and submitting purchase orders as appropriate.
  • Effectively screening phone calls and forwarding to the person best suited to respond – inside or outside the SON.
  • Creating, storing and managing all files and academic records for BSN student applicants and enrolled BSN students.
  • Compiling data, reports and other documents to be used in the accreditation and program approval process for Tennessee Board of Nursing (TBON), AACN and CCNE.
  • Taking, storing and distributing minutes for all SON and SON-related meetings.
  • Attending meetings outside the SON as needed.
  • Verifying and updating all faculty portfolios on a regular basis.
  • Actively managing the research and purchase of office, lab and simulation equipment and supplies.
  • Initiating and updating SON databases.
  • Coordinating classroom schedules.
  • Organizing admissions activities
    • Forwarding completed applicant files to the Dean for review
    • Maintaining all applicant files throughout the admissions process
    • Managing secure files of accepted applicants
  • Sharing information related to events or communication within the College.
  • Other duties as assigned.
  • Provide support to the School of Nursing by:
    • Providing all students with information and assistance as needed.
    • Managing the mail system for the SON – gathering, delivering and forwarding.
    • Creating spreadsheets, flyers, correspondence, programs, PowerPoint presentations, etc.
    • Planning and coordinating special events – receptions, luncheons, conferences, ceremonies (catering, reservations, invitations, special equipment).
    • Ensuring complete confidentiality for students and faculty.
    • Supervising work study students as needed.
    • Proctoring exams as needed.
    • Proofreading correspondence or reports distributed from the department as needed.
    • Preparing and assembling materials for workshops and conferences.
    • Providing general clerical duties as needed. Note:  If dealing with conflicting requests, notify the Dean for prioritization.
    • Operating and troubleshooting problems with office equipment as appropriate.
    • Other duties as assigned.

Desired Qualities

  • Delighted to serve and interact with the SON team and the Bryan College team.
  • Delighted to serve and interact with all potential and enrolled nursing students.
  • Proficient in essential components of Microsoft Office including Word, Outlook, PowerPoint and Excel.
  • Proficient in using the internet for efficient and timely research and communication.
  • Highly organized and detail-oriented.
  • Excels in written professional communication.
  • Working knowledge of database creation and management.
  • Focused on customer service and satisfaction, especially for a large volume of student contact.
  • Personable, multi-tasker, team player, professional attitude and comfortable in fast-paced, high pressure department.
  • Maintains confidentiality.
  • Event/project coordination experience helpful.
  • Experience working in higher education helpful.

Other Information

  • Have a personal relationship with Jesus Christ and be committed to serving Him and His church.
  • Endorse without reservation our mission and standards of conduct.