Registrar & Transcripts

Registrar

The Registrar maintains records on student enrollment and academic progress, oversees the processes of registration, reports appropriate information to various constituencies consistent with student privacy rights, and provides copies of academic transcripts upon student request for all the programs offered by the college. The Registrar coordinates and oversees the degree-granting process, working with students and advisers to assure graduation goals are attained. 

These are essential steps to ensure a smooth college career and graduation.

Freshman Year

  1. Be sure to enroll in COL 100 Bryan Gateway Seminar your first semester.
  2. Concentrate on 100-level core curriculum courses.
    Keep the Registrar’s Office informed of any changes in your major.
  3. It is essential to work closely with your Success Coach and/or academic adviser.
  4. In order to complete a bachelor’s degree, you need to average 15-16 credits each semester in order to finish in 4 years.
  5. Please be sure to follow the correct 4-year plan for your major and entering year.

Sophomore Year

  1. Finalize your choice of major.
  2. If you intend to pursue two majors you must submit a “permission to double major” form.
  3. By the end of the year submit an “application for major” form to the Registrar’s Office.
  4. If you intend to complete any minors also submit applications for minor(s).
  5. If you are in a teaching licensure program you must also seek advisement from the Education Department.

Junior Year

  1. Most of your core curriculum courses should be completed by now.
  2. In the spring it is very important that you submit an “application for graduation”. (Over the summer the registrar’s office will do an audit of your records and send you a list of the courses that need to be completed during the senior year.)

Senior Year

  1. Carefully and thoroughly read the degree audit information sent to you over the summer, including the remainder list. Go over this with your adviser as well. Please notify the Registrar’s Office promptly if there are any changes, errors, or oversights.
  2. It is your responsibility to register for the proper courses, have transcripts from other schools sent, and submit applications for majors, minors, and graduation.
  3. Re-read the previous year’s information to ensure that you have not overlooked something.
  4. Will you have completed all general education/core requirements, major requirements,
    and free electives?

Contact the Registrar’s Office to obtain Enrollment Verifications.

Supply us with the following information:

  • Student name
  • Social security number
  • Semester(s) needed for verification
  • Address or fax number to which we should send the verification.
  • Policy information we may need to include as identification to your insurance company (f applicable)

We process these requests as quickly as possible; however, we appreciate having a 48-hour notice.

The form below is provided for your convenience, but you are not required to use it.

Enrollment Verification Form

Chemistry Student
Arnold Dorm

Transcripts

The Office of the Registrar keeps on file a permanent record of all credits earned by each student. Transcripts of record are issued only upon receipt of a written request signed by the student in accordance with the Family Educational Rights and Privacy Act. Before an official transcript of record will be issued, the student’s financial obligations at the College must have been met, and there must be no record that the student is in default status on any student loan. 

Registrar FAQs

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Contact

Registrar's Office
721 Bryan Drive
Dayton, TN 37321
Mercer 202, Box 7784
Email

Office Phone: 423-775-7236

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